Editors Canada launches Guidelines for Ethical Editing of Student Texts


Toronto, January 21, 2019—In academia, papers and theses are one way to test the ability of students to use written words for communicating ideas and arguments. Yet students sometimes ask editors to provide a full gamut of editorial services.

To address this, the Editors’ Association of Canada (Editors Canada) first developed Guidelines for Ethical Editing of Theses / Dissertations in 2005. We are pleased to announce the association has updated these free guidelines for ethical editing of papers at the graduate and doctoral level. We have also added a second set of free guidelines to cover undergraduate papers.


Undergraduate edition

Along with the updated Guidelines for Ethical Editing of Graduate Student Texts, we are pleased to offer the new Guidelines for Ethical Editing of Undergraduate Student Texts in response to demand from undergraduate students and professors.

Expert guidance

The guidelines are based on research with university administrators and members of Editors Canada who have experience in working with student texts. They also refer to the latest edition of Professional Editorial Standards for clear definitions of the scope of the editor’s work.

Clear and concise

The guidelines offer practical, plain language suggestions for editors who embark on student papers.

Permission form

In addition to the guidelines, we’ve created a permission form to be co-signed by the editor, the student, and the supervisor, stipulating what the editor may do.

Visit the Editors Canada website to download Guidelines for Ethical Editing of Graduate Student Texts and Guidelines for Ethical Editing of Undergraduate Student Texts for free now.

Our thanks to Editors Canada member Mary Rykov, PhD, who led the current revisions, and the dedicated volunteers who contributed to the creation of these resources.

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About Editors Canada

Editors Canada began in 1979 as the Freelance Editors’ Association of Canada to promote and maintain high standards of editing. In 1994, the word “Freelance” was dropped to reflect the association’s expanding focus to serve both freelance and in-house editors. As Canada’s only national editorial association, it is the hub for 1,300 members and affiliates, both salaried and freelance, who work in the corporate, technical, government, not-for-profit and publishing sectors. The association’s professional development programs and services include professional certification, an annual conference, seminars, webinars, and networking with other associations. Editors Canada has five regional branches: British Columbia; Saskatchewan; Toronto; Ottawa–Gatineau; and Quebec, as well as smaller branches (called twigs) in Barrie, Calgary, Edmonton, Manitoba, Kitchener-Waterloo-Guelph, Hamilton/Halton, Kingston, Nova Scotia, and Newfoundland and Labrador.


Media contact

Michelle Ou
Senior Communications Manager
Editors Canada
416 975-1379 / 1 866 226-3348

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