Dear members and student affiliates,
We would like to inform you that Editors Canada’s 2025 annual general meeting (AGM), which took place on Thursday, June 26, was adjourned before we could cover all of the agenda items. A motion to continue the meeting past the scheduled conclusion time of 9 p.m., EDT, failed, so we adjourned the meeting.
What we covered
- Call to order
- Parliamentarian
- Approval of agenda [carried]
- Approval of 2024 draft annual general meeting (AGM) minutes [carried]
- Approval of the 2024 annual report [carried with an amendment that the report be edited]
- Financial report
- Approval of the 2024 auditors’ report (included in the 2024 annual report, as required by law) [carried]
- Substantive motion submitted by a member: That the Decision Making Procedures make it more explicit that the association’s governance documents are listed in order of precedence. [carried]
What we were discussing when the meeting adjourned
- Substantive motion submitted by a member: That Editors Canada’s members reject the strategic plan that has been discussed by the National Executive Council and instruct the NEC and staff to immediately stop following the plan.
What’s left on the agenda
- Substantive motion submitted by a member: That the NEC follow the association’s Consultation Policy regarding its plan to change the nomination process for the President’s Award for Volunteer Service, and that it appoint a disinterested third party to collect people’s comments and share all those anonymized comments with members (as was done with the 2019 Rethink project).
- Substantive motion submitted by a member: That we adopt the Editors’ Association of Canada Strategic Plan for 2025–2030.
- Motions from the floor
- Appointments and elections
- Lee d’Anjou Volunteer of the Year Award
- Other business
- Adjournment
We sincerely apologize to the recipients of the Lee d’Anjou Volunteer of the Year Award and the President’s Award who were to be recognized during the AGM.
What’s next
We will convene a special general meeting of members on Zoom to address the outstanding agenda items. The national office will issue a call to meeting 21 to 35 days before the meeting (as required by our bylaw).
We will share the draft minutes of the 2025 AGM and the upcoming special general meeting when they are ready. Members will vote on them at the 2026 AGM.
Thank you to all who participated in our AGM on June 26 on Zoom, by proxy or by phone. There were more participants than there have been in the past three to four years, and we appreciate your time and the lively debate. Thank you also for your understanding! We look forward to continuing the discussion soon.
National Executive Council
Editors Canada