Editors Canada’s 2019 annual general meeting (AGM) will be held on Saturday, June 8, during the weekend of our annual conference. Our association has a long tradition of member involvement, and any member is entitled to make a motion to be put to a vote at the meeting.
The Canada Not-for-profit Corporations Act requires that substantive motions must be on the agenda that goes out to members in the call to meeting notice. See sections 162 (9) to 163 (6) of the Act. The call to meeting will go out to members 21 to 35 days before the AGM, as required by our bylaw [3.01].
This requirement fits with the association’s long-time value of member consultation.
Certain types of motions from the floor can be accepted on the day of the meeting:
- thanking a member or committee
- awarding a surprise honour
- nominating a director to sit on the national executive council (See the National Nominations Procedures: “Further nominations are accepted at the final call for nominations held at the annual general meeting.”)
If you would like to make a substantive motion at the AGM, please submit the motion to the national secretary by Thursday, April 18. You are encouraged to include a supporting statement (up to 500 words) to be included in the notice. (This maximum word count is set by the Canada Not-for-profit Corporations Regulations [section 64].)