Annual general meeting 2026

Editors Canada’s 2026 annual general meeting (AGM) will be held on Thursday, June 25. Our association has a long tradition of member involvement, and any member is entitled to make a motion to be put to a vote at the meeting.

The Canada Not-for-profit Corporations Act requires that substantive motions must be on the agenda that goes out to members in the call to meeting notice. See sections 162 (9) to 163 (6) of the Act. The call to meeting will go out to members 21 to 35 days before the AGM, as required by our bylaw [3.01].

This requirement fits with the association’s long-time value of member consultation.

Certain types of motions from the floor can be accepted on the day of the meeting:

• thanking a member or committee
• awarding a surprise honour
• nominating a director to sit on the national executive council (See the National Nominations Procedures: “Further nominations are accepted at the final call for nominations held at the annual general meeting.”)

If you would like to make a substantive motion at the AGM, please submit the motion to the national secretary by Friday, May 1. You are encouraged to include a supporting statement (up to 500 words) to be included in the notice. (This maximum word count is set by the Canada Not-for-profit Corporations Regulations [section 64].)

Would you like to help shape Editors Canada at the national level, develop new skills and broaden your professional network? The 2026 nominating committee of Editors Canada is looking for engaged, dedicated people to serve on the national executive council (NEC) or chair national committees.

You can find details on the following in the Nominations Fact Sheet:

• eligibility (for members and student affiliates)
• roles and responsibilities for each director position
• mandates and responsibilities for each committee
• expected time commitment
• the overall nomination and election process

National executive council

Under our bylaw, the NEC members serve staggered two-year terms. At the NEC’s first meeting following the annual general meeting, NEC members will appoint themselves into offices and portfolios:

• President
• Vice-president
• Past president
• Treasurer
• Secretary
• Director of branches and twigs
• Director of communications
• Director of member recruitment and retention
• Director of professional standards
• Director of publications
• Director of training and development
• Director of volunteer relations

We are currently seeking five (5) candidates for the NEC:

• Vice-president
• Secretary
• Director of publications
• Director of member recruitment and retention
• Director of volunteer relations

Committee chairs and national positions

Most committee chairs serve a one- or two-year term; all committee chairs are appointed by the NEC. (Two people may also serve as co-chairs of committees; please indicate if you would prefer to co-chair a committee.) Here is a list of committees for which we are seeking chairs:

• Career builder committee
• Equity, diversity and inclusion committee
• Marketing and communications committee
• Member services committee
• Publications committee

These are the national positions that we are seeking to fill:

• Facebook group moderator (one moderator is staying, and she is based in British Columbia, so ideally we’d find a second moderator from eastern Canada)
• Forum monitor
• Francophone adviser
• Two members for the honorary life membership committee (term will be 2026–29)
• Recording secretary for the NEC

Submit your nomination

To submit your nomination, complete the nomination form (it’s a Google form). Self-nominations are welcome.

Submit your completed form by Friday, May 1, 2026.

If you have questions, contact

Suzanne Aubin
Director of member recruitment and retention
Director_Retention@editors.ca

Alex Benarzi
Vice-president
ambenarzi@outlook.com